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1 October 2016
Lior Moran

As a small screw in the great organizational machine I occasionally consider all the data revolving me. While there are many tools and processes through which the organization makes the required knowledge accessible, I still at times need to organize it in a manner most comfortably retrievable if ever needed.

A few years ago, still in its initial version, I adopted Microsoft OneNote as a work tool. I have since been asked many times (nearly every time I use this tool!) about OneNote and its benefits.

I decided to share my experience with our readers.

Microsoft OneNote is useful as a personal knowledge management tool. As Liron Ligal wrote in her piece on Personal Knowledge Management, individuals usually organize and store knowledge and data according to their situation and mental state at the time it was acquired (and not necessarily filed by subject). This method copies cognitive operation and as such can serve workers better when knowledge and date are required intuitively.


What makes OneNote such an intuitive KM tool?

  • Different tags are used according to data type: question mark/exclamation mark/star/emphasis/checkbox. Besides the face than reading the data is more comfortable when highlighted by tags it is also very comfortable to locate all required tasks with the click of a button.

  • One can write notes on documents, web pages, pictures, presentations, etc. similarly to a printed copy in all areas of the page. One can also highlight vital points and tag areas of the document. Unlike printed copies, OneNote also provides a quick and simple search feature.

  • No need to save due to automatic saving, thus no fear of data loss.

  • Data is organized by tabs and can be divided to topics and sub-topics makes the notebook to one location including all personal data.


In conclusion, Microsoft OneNote features many varied abilities which allow anyone to acquire their preferable personal data management method i.e. a method best copying their respective cognitive conduct.


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